Meeting Room Reservation Rules

Space staff limitations and library schedules necessarily require regulatory measures which affect the use of the meeting room.

Meeting room reservation rules. In addition there are certain rules for behavior that should be followed while you are in a conference. Please notify library administration 920 832 6170 as soon as possible with any questions or cancellations. Reservations are made through the individual library either on line by phone or in person and are scheduled on a first come first serve basis. The fact that it is a shared space means that you have to be cognizant of other people s schedules and needs.

It is recommended that each host make an appointment to view the conference room most suited to their meeting and to discuss usage policies and logistics to ensure that your meeting and the facility are a good match. The meeting room policy establishes rules and procedures for the use of the library s meeting facilities. Don t use the room without a reservation. Seating table arrangements may be changed but the room must be restored to the original configuration at the end of the reserved time.

Facilities teams can also fall foul of people booking meeting rooms without rules being in place. Conference rooms represent a unique space in the modern office. The library and city of albuquerque and bernalillo county always have first priority. Another of the rules for meeting room etiquette is to schedule appropriately.

These rules may be modified for official library functions when deemed appropriate. Fortunately we have created a comprehensive guide to help you. The library board and library director reserve the right to deny permission to use the meeting rooms. These rules comply with the library s meeting room policy.

Meeting room booking rules for facilities management. Meeting room requests. But the truth is your meeting rooms are just as much of a resource as anything. That s why one of the first rules for conference room etiquette is to book the room early.

Scheduling an entire conference room when only two or three people are meeting seems a bit wasteful. In smartway2 i can choose from the options available. The librarian in charge of the building where the meeting room s is located is responsible for implementing this policy and for maintaining reservation lists. Exceptions to these rules may be made for library or city meetings.

A customer may not reserve a meeting room for individual use. Most people think of money or office supplies as business resources. Meeting coordinator is responsible for making all arrangements for the meeting or event.